Cookie Policy

Last updated 20 September 2026

Who we are

Intellerts B.V. is the controller for personal data used through intellerts.com, enquiries, business relationships and recruitment. Contact info[@]intellerts.com or write to Europalaan 400-7, 3526 KS Utrecht, the Netherlands. For data processed solely on a customer’s instructions, the customer’s privacy notice applies.

What we collect and why

We receive information from you, your browser and, for business contacts, employers, colleagues or referrals. Where information comes from another source, we explain its source and use when we first contact you, or within one month if earlier.

Enquiries and business relationships. We use names, business contact details, roles, messages and meeting information to respond and manage relationships. This serves our legitimate business interests, or fulfils a contract with you personally or steps you request before contracting.

Recruitment. We use contact details, CVs, qualifications, experience and interview information to assess applications and take steps towards employment at your request. Recruitment administration serves our legitimate interests. Keeping applications for future vacancies requires separate consent.

Website and marketing. We use IP addresses, device details and logs for our legitimate interests in running and securing the website. We keep consent records to demonstrate legal compliance. With consent, we use cookie identifiers, visits and interactions to analyse website use, measure campaigns and support targeted advertising. Visits may be linked to contact details submitted through forms. Marketing emails require separate consent.

Administration. We use relevant billing, contract and correspondence records to meet legal duties, including tax requirements, and for our legitimate interests in establishing or defending legal claims.

Required form fields are marked. Without necessary details, we may be unable to respond, provide a service or assess an application.

How long we keep information

Enquiries: up to 12 months after the last substantive contact, unless an active opportunity or relationship continues. Business records: for the relationship, then applicable legal retention or claim periods. Tax records: normally seven years, depending on the record and legal requirements.

Unsuccessful applications: four weeks after the procedure ends, or up to 12 months with separate consent for future vacancies. Relevant records of successful applicants enter the personnel file.

Routine security logs: up to 90 days. Marketing contacts: until consent is withdrawn or they are no longer needed; limited suppression records help us respect objections. Cookie and analytics retention is explained in the cookie information. Relevant consent evidence and incident records remain only as needed for compliance, investigation or legal claims.

Sharing and international transfers

Access is limited to authorised staff and providers supporting hosting, communications, forms, recruitment, finance, project management, analytics and advertising. We also share relevant information with advisers or authorities where necessary and lawful. Providers processing on our behalf are bound by processing agreements; some act as independent controllers for their own purposes.

Cloud services may process data outside the European Economic Area, including in the United States. Transfers rely on an applicable European Commission adequacy decision or safeguards such as Standard Contractual Clauses, with additional protection where needed. Contact us for the relevant destinations and a copy of the safeguards.

Cookies

Optional analytics and marketing cookies require consent. Change your choice at any time through “Manage consent”. See our Cookie Policy for further information.

Your rights

Under the applicable GDPR conditions, you can request access, correction, deletion, restriction or portability of your data. You can object to processing based on legitimate interests for reasons relating to your situation. We then stop unless compelling overriding grounds or legal claims justify continuing. You can always object to direct marketing, including related profiling.

Withdraw consent at any time through “Manage consent”, the unsubscribe link in marketing emails or info[@]intellerts.com. Withdrawal does not affect earlier lawful processing.

Send requests to info[@]intellerts.com. We normally respond free of charge within one month. Complex or numerous requests may require up to two extra months; we explain any extension within the first month. We may reasonably verify your identity.

You may complain to the Dutch Autoriteit Persoonsgegevens at https://www.autoriteitpersoonsgegevens.nl/, or the competent authority where you live or work in the EEA or where an infringement occurred.

Security and updates

We use appropriate organisational and technical safeguards to protect personal data. For the activities covered here, we do not make solely automated decisions with legal or similarly significant effects. We update this policy when our practices change.